QMS Transition Process

Transition to ISO 9001:2015 Standard

Main Changes in ISO 9001:2015:

1. An explicit requirement for risk-based thinking to support and improve the understanding and application of the process approach.

2. Fewer prescribed requirements.

3. Less emphasis on documentation.

4. Improved applicability to service-based organizations.

5. Increased emphasis on organizational context.

5. Increased emphasis on organizational context.

6. Greater emphasis on achieving desired outcomes to improve customer satisfaction.

TRANSITION PERIOD AND VALIDITY:

1. ISO 9001:2015 was published on 15^th September 2015. The International Accreditation Forum (IAF) agreed to a three-year transition period from the publication date of ISO 9001:2015, i.e., till 15^th September 2018.

2. ISO 9001:2008 will not be valid after three years from the publication of ISO 9001:2015, i.e., after 15^th September 2018.

3. Organizations must transition to ISO 9001:2015 within this period to retain their certification.

The expiry date of certification to ISO 9001:2008 issued during the transition period corresponds to the end of the three-year transition period, i.e., 15^th September 2018.

CERTIFICATION GUIDELINES:

1. All issues that require client action for compliance with the new requirements should be clearly identified and raised as documented findings.

2. The transition process must be well-documented to ensure the client’s alignment with the updated standards.

Only when all identified outstanding issues have been appropriately addressed and the effectiveness of the management system demonstrated, can the auditors recommend certification to ISO 9001:2015.

3. Records should be available to demonstrate that all prior transition audit findings have been evaluated for corrective action and compliance before any recommendation for approval to ISO 9001:2015 can be made.

4. Evaluation of a client's conformance to the new requirements during the transition phase does not interfere with the client's ongoing conformance to ISO 9001:2008.

IMPLEMENTATION REQUIREMENTS FOR ORGANIZATIONS

1. Identify organizational gaps which need to be addressed to meet new requirements.

2.

3. Provide appropriate training and awareness for all parties that have an impact on the effectiveness of the organization.

4.

5. Where applicable, liaise with TNV for transition arrangements.

TNV PLAN FOR VERIFYING CLIENTS TRANSITION TO ISO 9001:2015:

Process for Existing Clients:

1.

1. Download the Guidance document “Transition to ISO 9001:2015 standard” in reference to IAF-ID 09.

2. Communicate to the clients about the Transition and Gap Analysis through the Guidance document TNV-Transition Plan uploaded on the website of TNV.

3.

4. Training for Transition to ISO 9001:2015 for TNV clients (open house training only for desirous clients).

5. The audit required to review transition to the new standard can be combined with the Surveillance, Certification, or Recertification Audit.

6. TNV Clients should inform the TNV office about the tentative date for the audit at the earliest. The organizations will have to implement the QMS as per ISO 9001:2015 for at least a period of six months prior to the transition audit.

The Transition audit will be a two-stage audit even if it's a surveillance audit. During the audit, the unresolved non-conformances from the previous audit will be reviewed and evaluated with reference to ISO 9001:2015.

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TNV will spend audit duration equal to the recertification audit duration, plus an additional man-day as stated in the TNV Transition Plan if combined with surveillance and recertification.

8. The Transition audit, the evaluation of the findings of the audit, closure of the non-conformances observed, evaluation of the corrective actions, and compliance to ISO 9001:2015 will be checked prior to the recommendation for approval to ISO 9001:2015 by TNV.

9. The complete process should be completed prior to the expiry of ISO 9001:2008, i.e., by 15^th September 2018.

10.

In case the organization fails to conform to ISO 9001:2015 during the audit but conforms to ISO 9001:2008, then the certification to ISO 9001:2008 will continue until 15^th September 2018.

Process for New Clients:

1. New clients can opt for either ISO 9001:2008 or ISO 9001:2015 directly. No certification requests for ISO 9001:2008 will be accepted 18 months after the publication date of ISO 9001:2015, i.e., after 15^th March 2017.

2. In case the client opts for ISO 9001:2008, the certificate will not be valid for three years but will remain valid until the last date of the validity of ISO 9001:2008, i.e., 15^th September 2018. The client needs to switch to ISO 9001:2015 prior to the expiry of the certification.

For more information, please contact TNV at info@isoindia.org